MS Office 365 offers geo-redundancy, which is often mistaken for backup. Backup takes place when a recorded copy of data is made and then stored in another location. You must have direct access to and control over your backup so if data is lost, accidentally deleted, or maliciously attacked, you can quickly recover. Geo-redundancy protects against site or hardware failure but does not back up your data/document and does not mitigate the risk of losing access to all your cloud data and does not provide complete protection and immediate access and availability to all your Office 365 data.
4 Reasons Why Backing Up Microsoft Office 365 IS Critical
- Retention Policy Gaps and Confusion
The digital age lends itself to continuously evolving policies that are hard to keep up with, let alone manage. Just like hard and soft delete, Office 365 has limited backup and retention policies that can only fend off situational data loss and are not intended to be an all-encompassing backup solution.
In the case of a catastrophic issue, a backup solution can provide the ability to roll back to a previous point in time before this issue and save the day, but unfortunately, this is not in scope with Office 365.
With O365 Backup Solutions, there are no retention policy gaps or restore inflexibility. Short-term backups or long-term archives, granular or point-in-time restores, everything is at your fingertips making your data recovery quick, easy, and reliable.
- Teams Data Structure
Microsoft structures Teams as a user interface that brings together Microsoft Office 365 services, such as SharePoint Online and OneDrive for Business. Teams have settings, configurations, and membership which all require to be protected and recoverable. A purpose-built backup solution can protect not only the vital data but also these settings and the associated interconnections between applications.
- Internal Security Threats
Enterprises experience threats from the inside, and they are happening more often than you think. Organizations fall victim to threats posed by their very own employees, both deliberately and unintentionally.
Microsoft has no way of knowing the difference between a regular user and a terminated employee attempting to delete crucial company data before they depart. In addition, some users unknowingly create serious threats by downloading infected documents or accidentally leaking usernames and passwords to sites they thought they could trust. With all the threats to Microsoft 365 data, third-party Azure Data Backup Service are needed to provide flexible data protection.
- Accidental Deletion
In Office 365, if you delete a user, whether you meant to or not, that deletion is replicated across the network, along with the deletion of their SharePoint site and their OneDrive data. This means that Microsoft Office 365 has geo-redundantly deleted the data forever.
There are 2 types of deletions in Office 365, soft delete and hard delete. An example of soft delete is emptying the Deleted Items folder, and which is also referred to as “Permanently Deleted.” In this case, permanent is not permanent, as the vital item can still be found in the Recoverable Items mailbox. A hard delete is when an item is tagged to be purged from the mailbox database entirely. Once this occurs, it is unrecoverable, period.
Office 365 Backup Service from Apps4Rent protects the entire Microsoft Office 365 suite, including Teams, OneDrive, Exchange, Planner, SharePoint, and Skype for Business. Apart from that Apps4Rent even provides top-grade Services of Windows 365 Cloud PC and supports their clients which makes them superior partners to select for the service.